Project Management plays an important role in any field that helps to enhance the quality of managing capacity of an individual. Generally, everyone plays this role in their field without the official name “project manager.” If you are a marketing person or working in an IT company, project management is one of the important skills that help to improve your business objectives.
What is Project Management
Project Management for small business and well-developed business is same, which is the process of managing and executing the project by planning, creating, and organizing with the principles.
A project is a goal or work that is executed with several tasks and various limitations in a particular period. A project manager is a person who manages the project with special skills. When it comes to project management, Coordination among the team members is an essential thing.
It is very important to know the execution period of the project with certain limitations. The project manager should have good understanding skills, organizing skills, good communication skills, people management skills, good efficiency skills, and skills needed for the project.
All kinds of businesses have project management with the different tasks and methodologies. It contains difficult methods and resources that help to improve your management skill.
A good project manager doesn’t need to know the process of all tasks, and they should know to manage the project like duration, cost, risk, and other facts included in the project.
The process of Project Management has five steps. Every project can be processed according to these similar steps.
- Initiation
- Planning
- Execution
- Controlling and Monitoring
- Closure
1. Initiation
Initiation is the first stage in the project management process. In this stage, the project manager studies a complete project and defines it to the team members. Then, create a project charter and select project management tools for the perfect execution. At the end of this stage, the project manager should have a clear idea and understanding of the project, requirements, process, and risks.
2. Planning
The planning stage is the main stage in project management and developing the roadmap of the project that the team will follow. In this stage, the project manager can define the requirements and details of the project. Moreover, the project manager set goals, performance measures, develop workflows, and define the responsibility of the team members on their task. At the end of this stage, the whole process, cost, and time table of the project should be established by the project manager.
3. Execution
In the execution stage, the team members process and perform respective tasks of the project. During this period, there are lots of updates, development status, and meetings that happen within the team members. All the team members are involved with their tasks according to the responsibility.
4. Controlling and Monitoring
This is the stage of ensuring the process and performance of the project in the right methodologies based on the plan. The project manager tracks the performance of the project and modifies the project plans if needed.
5. Closure
This is the final stage of project management. In this stage, the project should be completed with all the requirements of clients. The project manager will submit the documentation about the process of the project and communicate with the team members about the execution and success of the project.
Responsibility of the Project Manager
A project manager should have several responsibilities to execute the process successfully. A project manager should think widely about the project and select the method according to the nature of the project, requirements, and performance of the team members.
- Define the goals and steps of the project clearly
- Identifies requirements
- Decide the cost and create a time table
- Handle risks and problems
- Monitor the process and execution of the project
- Deliver the perfect outcome
- Don’t order team members
- Communicate gently
- Don’t be harsh and stress team members
- Encourage team members and give advice
- Give proper guidance and help team members.